Welcome to the online exhibitor manual for London Packaging Week 2025!
This manual has been put together as a reference to use whilst planning for the event. Taking the time to read through now, will ensure that you are well prepared for the event and enable you to make the most out of your time onsite.
It is also important to ensure that you are familiar with all show and venue regulations and that these have been shared with any third party contractors you may be appointing to work for you on the event.
If you have any questions regarding your stand set up or your time onsite, please feel free to contact our team at lpw_ops@easyfairs.com
Please pay particular attention to the forms section of this manual. Whilst not all forms are compulsory, the Health & Safety form, Risk Assessment, and Grid Plan must be completed by ALL stands, shell scheme & space only, prior to your arrival onsite and before you can occupy your stand at London Packaging Week.
The Shell Request Form must be completed by all space only stands and any shell scheme stands wishing to remove items from the stand package.
Useful information
Complete these 4 essential steps to prepare for London Packaging Week 2025:
1
Take the time to thoroughly read the exhibitor manual. Don’t forget to order any additional items you may need through your MyEasyfairs account. Let us know if you have any questions or need any assistance!
2
Make sure to check the Forms section of the manual for all important show deadlines. This includes the Health and Safety form, Risk Assessment, and Grid Plan. These are essential for your stand and will help ensure that everything runs smoothly.
3
Check out the Traffic and Delivery page to understand the show logistics for build-up and breakdown. Do not forget to book your access to the loading bay by clicking here!
4
This year all space only stand plans will be submitted and approved on Ffair. All space only exhibitors will receive an invite to the Ffair Space Only portal via email.
You must submit your stand plans to Ffair as soon as possible, before Wednesday 3rd September so they can be checked to ensure that they comply with the venue and local authority regulations detailed later in this section.
If you have not received your invite, please contact admin@opssquad.co.uk.
Exhibitor stand orders
Early ordering via the MyEasyfairs web shop and the prompt completion of forms for any extra services will not only give you peace of mind, but will also ensure you do not incur any late order surcharges. Please refer to the checklist & forms section for further details.
The deadline for early bird stand orders is Wednesday 3rd September 2025.
Orders after this date are subject to a 20% late surcharge. Graphics and floor covering orders may not be accepted after this date.
Should you have any questions regarding your stand and orders, please contact lpw_ops@easyfairs.com
If you do not yet have your ‘MyEasyfairs’ log in details, please contact rika.kelso@easyfairs.com
Exhibitor tips!
Please complete the following forms before
Wednesday 3rd September 2025.
Please complete the health & safety form.
This covers your stand for the show open period, therefore must be completed by ALL stands including space onlys. For space only stands, this form is in addition to the Health & Safety form covering build up and breakdown included in your stand plans submission.
Click here for our deadlines & forms checklist.
Please complete the risk assessment form.
This covers your stand for the show open period, therefore must be completed by ALL stands including space only . For space only stands, this form is in addition to the risk assessment covering build up and breakdown included in your stand plans submission.
For more information please view our deadlines & forms checklist page.
Please download and return to lpw_ops@easyfairs.com
This form must be completed by all stands, to show us where you would like your package electrics, and additional ordered items like stand fitting and graphics to be installed.
If you would like to know how to correctly complete a grid plan, download our FAQ!
If you would like to remove items from your stand or request any shell scheme changes please complete the shell request form.
If your stand is a space only, this form is compulsory so that we are aware of what items in the stand package you do not require!
Please see the deadlines & forms checklist for further information.
This year all space only stand plans will be submitted and approved on Ffair. All space only exhibitors will receive an invite to the Ffair Space Only portal via email.
You must submit your stand plans to Ffair as soon as possible, before Wednesday 3rd September. If you have not received your invite, please contact admin@opssquad.co.uk.
Please be aware that any submissions sent after this date may not be approved or given permission to build.
Documents to upload:
- Detailed drawings of your stand.
- All dimensions, detail build materials, include at minimum a ground plan and elevation drawing, include any inflatables or rigged elements, prove the structural stability, be specifically for this exhibition
- Your stand constructor’s public liability insurance
- A detailed Risk Assessment which must include details of any unusual exhibits or activities on the stand (any machinery, working kitchens, moving visitor attractions)
- A Method Statement
- A Health & Safety Declaration
- A Construction Phase Plan